Privacy Notice
As part of delivering mentoring programmes the University of °ÅÀÖÊÓƵ collects and processes personal data relating to prospective mentees. The university is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Data Controller
The Data Controller is University of °ÅÀÖÊÓƵ, Mithras House, Lewes Road. If you would like information about how the university uses your personal data please contact dataprotection@brighton.ac.uk, 01273 642010.
Data Protection Officer
The Data Protection Officer is responsible for advising the university on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the university is processing your personal data, please contact the Data Protection Officer: Rachel Page, Head of Data Compliance and Records Management, 01273 642010, dataprotection@brighton.ac.uk.
What information does the university collect?
The university collects a range of information about you. This includes:
The university collects this information in a variety of ways. For example, data might be contained in application forms, or collected through interviews.
Why do we collect your data?
The university has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from prospective mentors allows the university to manage the recruitment process, assess and confirm a candidate's suitability for mentoring and decide whom to match with.
Where the university relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers or volunteers and has concluded that they are not.
The university processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability.
Where the university processes other special categories of data, such as information about ethnic origin or gender, this is to support eligibility and effective matching across the different mentoring programmes.
The university will not use your data for any purpose other than eligibility and matching on a mentoring programme delivered by the Careers Service.
How your data is held
Your personal data is held in a secure password protected database and is accessed by staff within the mentoring programmes. Submitted data is initially held in our content management system and is deleted following export. Deletion takes place once per month minimum – more frequently at times of peak data flow.
Who has access to data
Staff in the mentoring team in the Careers service will have access to your data.
The university will not share your data with third parties.
How does the university protect data?
The university takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Where is your data held?
Your data is held on the university Sharepoint network.
How long we will keep your data?
We will retain your data for a period of three years.
Privacy notices and/or consent
You have the right to be provided with information about how and why we process your personal data. Where you have the choice to determine how your personal data will be used, we will ask you for consent. Where you do not have a choice (for example, where we have a legal obligation to process the personal data), we will provide you with a privacy notice. A privacy notice is a verbal or written statement that explains how we use personal data.
Whenever you give your consent for the processing of your personal data, you receive the right to withdraw that consent at any time. Where withdrawal of consent will have an impact on the services we are able to provide, this will be explained to you, so that you can determine whether it is the right decision for you.
Data subject's rights (access, rectification, erasure, restriction of processing, objection to procession, right to data portability)
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact the university’s Data Protection Officer, Rachel Page, Head of Data Compliance and Records Management, 01273 642010, dataprotection@brighton.ac.uk.
Whether providing personal data is a statutory or contractual requirement and the consequences for failing to provide the data
There is no statutory or contractual requirement to provide your personal data to us, we are processing it with your consent, in order to process your application to a mentoring programme.
The existence of automated decision making, including profiling, information about the logic involved, including the significance and the envisaged consequences of such processing for the data subject
We will not use your personal data for automated decision making / or profiling about you as an individual.
The right to complain to the ICO
If you are unsatisfied with the way the university has processed your personal data, or have any questions or concerns about your data please contact dataprotection@brighton.ac.uk, if we are not able to resolve the issue to your satisfaction, you have the right to apply to the Information Commissioner’s Office (ICO). They can be contacted at .
May 2018